Retail POS

The retail POS system that follows every sale through to profit.

POS2026 is retail point of sale software for independent shops and stores. The till, the stock count, supplier orders, money owed and the profit figure all come from one set of records, in a browser on devices you already own.

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A bald shop owner in glasses standing inside his store
One set of records, from the till to the year-end figures.

In short

A retail POS system records each sale at the till and passes it straight to your stock, customer and profit records. POS2026 does this for independent shops of any kind: barcode checkout, a product catalogue, low-stock alerts, supplier purchases, a due list for customers who pay later, expenses and a profit report, in one browser-based app with a free trial.

Most independent retailers start with a cash register and a spreadsheet, then add a stock sheet, a notebook of who owes what and a folder of supplier invoices. Each works on its own. The trouble starts when they disagree and the accountant wants one figure at year end.

A retail EPOS system replaces those separate records with one. In POS2026, the product you scan at the counter is the same product you reorder, count at stock-take time and see on the profit report. That loop is the same whether you run a gift shop, a hardware store, a convenience store or a market stall, which is why one retail till system can serve such different trades.

Why retailers switch

Where a till and a spreadsheet stop working.

None of these problems is dramatic on its own. Together they eat into the week and hide what the shop really earns.

  • Typing the same sale twice

    The till records the sale, then someone copies the total into a spreadsheet at closing. Every copy is another chance to get it wrong.

  • A stock sheet nobody trusts

    If sales do not reduce stock automatically, the sheet drifts away from the shelf within weeks, and reordering goes back to guesswork.

  • Records kept in four places

    Suppliers in an inbox, customers in a phone, costs in a shoebox, sales in the till. A simple question means opening all four.

  • Takings mistaken for profit

    Turnover can grow while profit shrinks. Without product costs and running costs next to sales, you find out only when the accounts are done.

A woman using a tablet in a clothing store
The till runs in a browser on a computer, laptop or tablet.

01 · Retail checkout

A retail till system that staff learn in minutes.

Scan a barcode or tap a product from the catalogue, adjust the quantity, apply a discount if you are giving one and choose how the customer paid. The sale is saved, stock falls and the invoice can be printed straight away if you have a receipt printer set up.

POS2026 is not a card processor. Take card payments on the card reader you already use, then record the payment method at the till so cash and card totals stay separate in your reports.

Scan or tap

Barcoded products scan in; everything else is a tap away in the catalogue.

Discounts kept with the sale

A reduction is stored with the transaction, so reports show what you really charged.

Invoices on the spot

Print or produce an invoice the moment the sale is complete.

How POS Sales works
Blue and white packs on a wooden shop shelf
What the app says you hold should match the shelf.

02 · Products and stock

One catalogue behind every retail store.

Set up each product once with its image, category, selling price, cost price, barcode and unit. Units matter more than they sound: an off licence sells by the bottle, while a farm shop sells loose potatoes by the kilogram. Use categories that match the sections of your shop, so reports group the way your shelves do. Sizes and colours are added as separate products, so each one has its own stock count.

Every sale lowers stock and every delivery raises it. Low-stock alerts warn you before a line runs out, adjustments correct the count after a stock take, and transfers move stock between branches on the plans that include more than one.

Categories that match the shop

Group products by department and report the same way.

Low-stock alerts

Set a level per product and get warned in time to reorder.

Transfers between branches

Move stock between locations on multi-branch plans.

How Stock works
A woman checking a delivered package with her phone beside a laptop and boxes
A delivery recorded once updates stock and the supplier record.

03 · Suppliers and customers

Purchases in, credit out, both on record.

Record each supplier order as a purchase and follow its delivery status until the stock arrives. Over time the purchase history shows what every product cost and who supplied it, which keeps your cost prices honest.

Customers and suppliers both live in Parties, each with contact details and a full transaction history. When a customer buys on account, the amount goes onto the Due List with its deadline, and a reminder prompts you before it is late.

Purchases and delivery status

Know what is ordered, what has landed and what it cost.

One record per party

Customers and suppliers with contact details and history.

Money owed to you

Every outstanding amount, with deadlines and reminders.

How Parties works
A calculator on a table next to a laptop
Sales, costs and expenses brought together, without a spreadsheet.

04 · Retail reports

From the day's takings to real profit.

Record rent, wages, utilities and other costs in Expense, using categories you choose, and set the ones that repeat every month as recurring. Loss/Profit then combines selling prices, product costs and expenses into the figure that matters. To set prices that protect your margin, try the free profit margin calculator.

Reports cover sales, customers, products and payments, with filters for any period and an export for your accountant. The Dashboard shows headline numbers and alerts when you open the app.

Profit after every cost

Product costs and running costs taken off sales automatically.

Filter and export

Any report, for any period, ready to share.

Dashboard each morning

Key metrics, trends and alerts on one screen.

How Loss/Profit works

The modules you will use

The POS2026 modules every retail shop relies on.

Each module shares the same records, so nothing is entered twice.

Getting started

Move your shop onto one system.

You do not need to load every product on day one. Start with what sells most and fill in the rest as it passes the till.

  1. Start the free trial and set your language and currency.
  2. Create categories that match the sections of your shop.
  3. Add products with selling price, cost price and barcode, beginning with your best sellers.
  4. Enter opening stock and set low-stock levels on the lines you cannot run out of.
  5. Add the suppliers you buy from and any customers who run an account.
  6. Record your regular expenses, then make your first sale.

Questions

Common questions.

Straight answers for shop owners, based on what POS2026 actually does.

What is a POS system in retail?

It is the software, and sometimes hardware, used to complete a sale at the counter. A modern retail POS also keeps stock, customer and sales records, so the till becomes the starting point for running the shop.

Which POS system is best for a small retail shop?

The one that matches how you trade. If you want checkout, stock, suppliers, customer credit and profit in one browser app, POS2026 fits well. If you need an online store or card processing from the same company, compare other options too, as our Square comparison does.

Is there free POS software for a retail shop?

POS2026 is a paid subscription with a free trial, and new accounts get a 30-day money-back guarantee on their first payment. You can see the plans and their prices inside the app. Free tools exist, but check what they leave out, such as supplier records or profit reporting.

Can it handle sizes and colours?

Yes, as separate products. POS2026 does not have a size-by-colour matrix, so add each size or colour as its own product with its own barcode and stock count, grouped in one category.

Does POS2026 include an online store?

No. POS2026 is for selling in person and running the back office. It does not provide an ecommerce website or connect to one.

Keep reading

Give your shop one set of records.

Start a free trial, add your best sellers and watch a sale travel from the till to the profit report.

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