Wholesale POS

Wholesale POS software for bulk orders, invoices and trade credit.

POS2026 gives small wholesalers and distributors one place to sell in bulk, invoice trade customers, track what they owe, buy from manufacturers at home and abroad, and see the profit on every product.

Two workers walking through a warehouse aisle lined with tall blue shelving
Stock in, orders out, every balance accounted for.

In short

Wholesale POS software records bulk sales to trade customers, issues invoices, tracks stock and keeps a record of what each customer owes. POS2026 does this for small wholesalers and distributors in one browser-based app: an invoice from every sale, trade credit with due dates on the Due List, purchases from manufacturers, multi-currency settings for imported stock and profit by product.

A small wholesaler is a business of large quantities and long payment terms. Customers are shops, cafés, salons, contractors and other resellers who buy by the case, the carton or the pallet, and many expect 14 or 30 days to pay. Stock arrives from manufacturers and importers in bulk, sometimes priced in another currency, and the margin on each line is a few points rather than a retail markup.

Three numbers decide whether that business is healthy: what you hold, what you are owed and what you actually earn on each product. POS2026 keeps all three in the same records, which is what most small businesses need from wholesale distribution software. Every sale reduces stock and, when it is on credit, adds to the customer's balance on the Due List. Every purchase adds stock and keeps product costs current. Loss/Profit brings costs, selling prices and expenses together, so margin by product is a report rather than a spreadsheet you rebuild each month.

Why wholesalers switch

Where small wholesalers lose cash and margin.

Sales can look strong while the bank balance tells a different story.

  • Cash tied up in receivables

    Selling on 30-day terms means funding your customers' stock for a month. A few late accounts leave the business short of cash while sales look fine.

  • Invoices that do not match the order

    Invoices typed up separately drift from what left the warehouse. Every mismatch is a query and a delay in getting paid.

  • Big quantities, exact counts needed

    A miscount of one case is a small error. A miscount of one pallet is a cash-flow problem.

  • Thin margins on bulk lines

    A manufacturer price rise or a currency swing can wipe out the profit on a line unnoticed until year end.

At a glance

POS for a wholesale business: what is covered.

The core wholesale jobs, including what POS2026 does not do.

Wholesale jobIn POS2026Worth knowing
Bulk salesOrders recorded against the customer in trade units such as cases or pallets.Each pack size is its own product.
Billing and invoicesAn invoice from every sale.It always matches the order.
Trade creditBalances, deadlines and reminders on the Due List.No credit checks or payment collection.
Buying from manufacturersPurchases with delivery status and full history.Supplier balances sit on each supplier record.
Imported stockMulti-currency with automatic conversion rates.Set your base currency first.
Profit by productLoss/Profit and product reports with export.Only as current as the costs you record.
Customer price lists, online ordering, accounting syncNot included.Use discounts for agreed terms; export reports for your accountant.

Based on the features POS2026 has today. Plan details and prices are listed inside the app.

Two shop employees in aprons standing with arms folded in a large store
The order and the invoice are the same record.

01 · Bulk sales and invoices

Wholesale billing software: bulk orders in, invoices out.

Set up each product in the unit you sell to the trade: a case of 12, a carton of 24, a 25 kg sack, a pallet. When a customer places an order, add the lines in POS Sales against their customer record, apply any agreed discount and produce the invoice from the same sale, so quantities and prices always match what was sold.

Trade units

Cases, cartons, sacks and pallets as the unit of sale.

Invoice from the sale

No retyping, no mismatches.

Agreed discounts

Applied to the order and saved with it.

How Sales works
A person using a calculator at a desk beside a coffee mug
Know your receivables before you extend more credit.

02 · Trade credit and receivables

Trade credit you can see, not just hope for.

When a customer buys on terms, the sale goes on their account and the amount appears on the Due List with the deadline you agreed, whether 7, 14 or 30 days, and reminders prompt the follow-up before an account slips. Record each payment as it arrives, part payments included, and the balance updates at once.

Customer reports show who owes what across every account, the figure to check before you extend more credit to a customer who is already behind.

Due List

Receivables sorted by deadline.

Reminders

A prompt before an account goes overdue.

Customer reports

Balances across all accounts, ready to export.

How Due List works
A woman checking a delivered parcel with her phone beside a laptop and boxes
Inbound stock, costs and supplier balances in one place.

03 · Purchasing

Buying from manufacturers and importers.

Record each purchase against the manufacturer or importer and update the delivery status as it moves from ordered to delivered. When it lands, stock rises by what arrived and the product cost keeps margins accurate. The purchase history shows what each supplier charged on every order, which is your evidence when a price rise needs challenging.

If you buy abroad, Multi Currency lets the business work in more than one currency, with automatic conversion rates and currency settings you control.

Delivery status

From ordered to delivered, for every inbound order.

Purchase history

Every manufacturer invoice kept for comparison.

Multi-currency

More than one currency, with automatic conversion rates.

How Purchase works
A narrow aisle packed with stocked shelves and boxes of goods
Counts you can quote to a customer with confidence.

04 · Wholesale inventory

Wholesale inventory software that counts to the case.

Every sale and delivery moves the count in real time, so the figure is current when a customer asks whether you can fill an order of 40 cases today. Low-stock alerts flag lines running down before a big order empties them, and stock adjustments record breakages, damaged pallets and count corrections.

On plans that include multi-branch, stock can be transferred between warehouses or depots.

Low-stock alerts

Core lines flagged in good time.

Adjustments

Breakages and count corrections on record.

Transfers

Move stock between depots on multi-branch plans.

How Stock works
A person reviewing charts on a laptop while holding a cup of coffee
Volume is not the same as profit.

05 · Profit by product

Margin by product, after every cost.

Loss/Profit sets the costs in your purchases against the prices on your invoices, after discounts, then takes off expenses such as warehouse rent, fuel and wages. Product reports filtered by category or date show which lines carry the business and which only add volume.

Loss/Profit

Profit after costs, discounts and expenses.

Product reports

Which lines earn and which only add volume.

Export

Figures ready for your accountant.

How Loss/Profit works

Getting started

Move your wholesale business onto POS2026.

Open balances and core lines first, so cash and stock are right from day one.

  1. Start the free trial and set your base currency, plus any others you trade in.
  2. Add products in the units you sell to the trade, with cost and price.
  3. Enter opening stock and set low-stock alerts on your core range.
  4. Add trade customers with their opening balances, and suppliers with what you owe them.
  5. Record your next delivery from a manufacturer as a purchase.
  6. Create your first trade order and invoice.

Questions

Common questions.

Straight answers for shop owners, based on what POS2026 actually does.

Can I use POS2026 for a wholesale and retail business?

Yes. The same catalogue, stock and customer records serve both, with trade pack sizes and single units set up as separate products and trade orders invoiced against customer accounts. If you run a walk-in trade warehouse, see our cash and carry EPOS page.

Does it handle trade credit and payment terms?

Yes. Credit sales add to the customer's balance, and the Due List shows each amount with its deadline and reminders. Part payments reduce the balance as they arrive. POS2026 does not run credit checks or collect payments automatically.

Can I give each customer their own price list?

Not as a separate price list per customer. Apply agreed trade discounts to the order; the discount is saved with the sale and reflected in reports and Loss/Profit.

Can I work with suppliers who invoice in another currency?

POS2026 has multi-currency settings with automatic conversion rates, so the business can work in more than one currency. Set your base currency first, and use the free trial to check how your foreign-currency purchases will be recorded.

Does it connect to accounting software or an online ordering portal?

No. POS2026 does not integrate with accounting packages or ecommerce ordering. Reports can be filtered and exported for your accountant.

Sell in bulk, get paid on time, know your margin.

Start your free trial, load your core lines and open balances, and send your first invoice today.

Explore Features Get Started