Cash and carry EPOS

Cash and carry EPOS for full trolleys and trade accounts.

POS2026 gives cash and carry businesses a trade counter checkout that scans cases quickly, an invoice for every business customer, credit accounts for trusted traders and stock figures that keep up with high volume.

Get Started Explore features
A cashier at a checkout counter with a shopping trolley in the lane
Full trolleys, case barcodes, an invoice at the end.

In short

Cash and carry EPOS is the till and back-office system for a trade warehouse where business customers pick their own stock and pay at the counter. POS2026 scans case barcodes quickly, prints an invoice for each trade customer, records credit sales for trusted accounts on the Due List and keeps stock accurate through high-volume days.

A cash and carry serves people buying for their own businesses: convenience store owners and newsagents stocking up on drinks and crisps, takeaway and restaurant owners buying oil, packaging and frozen food, caterers, market traders and cafés. They arrive with a flatbed trolley, pick cases and outers themselves and want to be through the checkout and back on the road quickly.

That asks more of cash and carry software than a normal shop asks of its till. Baskets are huge, each sale is worth a lot, almost every customer wants an invoice for their own books, and a few trusted regulars expect to settle at the end of the week. POS2026 handles that mix: the trade counter is fast, each customer has their own record and invoice, and credit sales sit on the Due List until they are paid.

Why cash and carry businesses switch

The pressures on a trade counter.

Every customer is running a business of their own, and every minute in the queue costs them.

  • Trolleys stacked with cases

    A single trade customer can bring dozens of cases to the counter at once. Slow scanning builds a queue of people who need to get back to their own shops.

  • Every customer wants paperwork

    Shopkeepers and caterers need an invoice for their own records. Writing them by hand at a busy counter is slow and error-prone.

  • Credit for trusted regulars

    Some long-standing customers are allowed to pay weekly. Without a clear record, those balances grow quietly.

  • Stock that moves by the pallet

    Fast lines go out by the pallet on a busy day. If the count lags behind, you find the empty bay when a customer asks for it.

A customer paying with a smartphone at a contactless terminal on a shop counter
Scan the case, not the singles.

01 · Trade counter

A cash and carry POS system that clears full trolleys quickly.

The barcode on an outer case is usually different from the one on the single unit inside. Set up each case or outer you sell as a product with its own barcode, so the checkout scans the case rather than counting singles. Where you also sell single units, give them their own product and barcode, and the till always charges the right one.

Group lines into categories such as soft drinks, confectionery, crisps and snacks, catering, packaging and household, so anything without a readable barcode is quick to find. Record how the customer paid and the invoice prints the moment the sale completes, where a printer is set up.

Case barcodes

Outers scan as one line at the right case price.

Categories by aisle

Unreadable labels found in a tap or two.

Instant invoices

Ready before the trolley is pushed away.

How POS Sales works
Two smiling workers behind a counter with a point-of-sale screen
Paperwork ready before the trolley leaves.

02 · Invoices for traders

An invoice for every shopkeeper and caterer.

Add each regular customer once, with their business name and contact details. Record their sale against that record and the invoice is produced from it, showing exactly what they bought. Their history builds with every visit, so when a shopkeeper needs a copy of last month's invoice for their accountant, the sale is there in their record.

Invoices from the sale

What was bought and the total, matching the till.

Customer records

Business name and contact details, entered once.

Sales history per customer

Every visit kept for copies and queries.

How Sales works
A pile of British pound and penny coins on a table
Credit for regulars, with a limit you can see.

03 · Credit accounts

Credit accounts for the customers you trust.

Most customers pay at the counter, but long-standing traders may be allowed to settle weekly. Record their sale against their customer record without full payment and the balance appears on the Due List with the date it is due. Reminders prompt you when it falls due, part payments reduce the balance as they arrive, and before you let an account run further you can see exactly what it already owes.

Due List

Every credit balance with its due date.

Reminders

A prompt when a weekly account falls due.

Live balances

Check what an account owes before you add to it.

How Due List works
A store worker holding a crate of fresh tomatoes
Cases out, deliveries in, counts current.

04 · High-volume stock

Stock figures that keep up with a busy day.

Every case sold reduces stock and every delivery recorded as a purchase raises it, so the figure stays current even on the busiest day. Low-stock alerts on core lines warn you before a bay empties, and the Dashboard shows the day's sales and alerts in one place. When a pallet arrives damaged or a count is short, a stock adjustment puts the record right.

Loss/Profit and product reports show which lines earn their space in the warehouse and which only bring in volume at a margin too thin to matter.

Low-stock alerts

A flag before a bay runs empty.

Dashboard

The day's sales and alerts together.

Margin by line

See which lines deserve the space.

How Stock works

The modules you will use

The POS2026 modules a cash and carry uses most.

These carry a trade counter from trolley to invoice.

Getting started

Set up your trade counter EPOS in a day.

Load your fastest cases first, then your regular trade customers.

  1. Open a free trial and set sterling as your currency.
  2. Add each case or outer you sell with its own barcode, cost and price.
  3. Create categories that match your aisles and bays.
  4. Add your regular trade customers, with opening balances for any on credit.
  5. Add the brands and wholesalers you buy from as suppliers.
  6. Put the first trolley through the trade counter.

Questions

Common questions.

Straight answers for shop owners, based on what POS2026 actually does.

Can I sell by the case and by the single unit?

Yes. Set up the case and the single as separate products, each with its own barcode, price and stock count. The till charges whichever one is scanned.

Can trade customers have credit accounts?

Yes. Record the sale against the customer and the unpaid amount appears on the Due List with its due date and reminders. Payments reduce the balance as they arrive.

Does POS2026 do VAT returns or Making Tax Digital?

No. POS2026 produces invoices for your customers and keeps sales, purchase and expense records, but it does not file VAT returns or connect to Making Tax Digital software. Export your reports for your accountant.

Can I check a trade card or membership number at the till?

POS2026 keeps a record for each customer with their business and contact details, so you can find a trader by name at the till. It does not issue or scan membership cards.

What if we also deliver orders to customers?

The same records handle sales you deliver, with invoices and credit on the Due List; see our wholesale POS software page for that side of the business. POS2026 does not plan delivery routes.

Keep reading

A faster trade counter, from the first trolley.

Start your free trial, load your best-selling cases and open your first trade account today.

Get Started Talk to us
Explore Features Get Started