Auto parts store POS

An auto parts store POS system built around part numbers and trade accounts.

POS2026 gives auto parts stores, motor factors and car parts shops a catalogue keyed to part numbers, live stock on fast-moving parts and trade accounts for the garages that buy from you every day.

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A shopkeeper in a pink shirt and blue cap standing in his shop
Garages want the right part, in stock, on account.

In short

An auto parts store POS system records counter and trade sales, keeps stock of every part and tracks what garages owe. POS2026 lets you keep the manufacturer's part number in each product's name or barcode field, updates stock with every sale, and lets garages and trade customers buy on account, with an invoice for each sale and the balance on the Due List.

Motor factors and auto parts stores live on two kinds of customer. Garages and mobile mechanics call or walk in several times a day for brake pads, filters, bulbs, belts and batteries, and they expect the part to be right, in stock and on their account. Retail customers often arrive with the old part in hand and want an answer quickly.

The parts themselves are the hard bit. Pads and filters that look alike differ by a few millimetres, every brand has its own numbering, and a popular filter can sell out in a morning. POS2026 does not look parts up by vehicle, but it does give every part you stock its own product with a part number, category, image, cost and price, and it counts each one in and out.

Why motor factors switch

What goes wrong at a parts counter.

The wrong part, the empty shelf and the account nobody has chased.

  • Parts that look alike

    Brake pads, filters and bulbs come in near-identical versions. The wrong one means a return, a wasted trip and an unhappy garage.

  • Garages on monthly accounts

    Trade customers collect parts all month and pay later. Unpaid balances stack up quickly across a dozen garages.

  • Fast movers out of stock

    Oil filters, wiper blades and bulbs sell daily. Run out and the garage phones another supplier.

  • Margins squeezed by trade discounts

    Garages expect a discount. Without current costs, it is easy to give away the whole margin on a busy account.

A small shop with wooden shelves of packaged goods and blue crates
Every part with its number, picture and place.

01 · Part numbers

A part number on every product.

Set each part up as its own product and put the manufacturer's part number in its name, or in the barcode field when the box has no barcode of its own, alongside a clear name with the part type and brand. Where the box carries a barcode, add it so the part scans at the counter. Group parts into categories such as braking, filters, electrical, engine, suspension, lighting and fluids, so the right shelf is a couple of taps away.

A product image helps staff check a pad or filter against the one the customer brought in before the sale goes through.

Codes and barcodes

The part number stored with the product, ready to scan.

Categories by system

Braking, filters, electrical and the rest.

Pictures to compare

Match the new part to the old one at the counter.

How Products works
A smiling man standing by a river with Tower Bridge behind him
Trade accounts you can see at a glance.

02 · Garage accounts

Garages and trade customers on account.

Add each garage, mechanic or fleet customer as a customer record. Sales on account are recorded against them with an invoice for their paperwork, and the balance appears on the Due List with the date payment is due, such as the end of the month. Reminders prompt you to chase anything overdue, and each payment received reduces the balance.

Agreed trade discounts are applied at the till, and customer reports show what each garage has bought and what it owes, which makes the end-of-month conversation much easier.

Invoices

An invoice for every trade sale.

Due List

Monthly balances with due dates and reminders.

Customer reports

What each garage bought and owes.

How Due List works
A narrow shop aisle packed with stocked shelves and boxes of goods
The count moves with every sale and delivery.

03 · Fast-moving parts

Auto parts inventory software that keeps fast movers in stock.

Low-stock alerts on filters, bulbs, wiper blades, pads and batteries tell you to reorder before the garages notice. Every sale and every supplier delivery updates the count, and when a part comes back unused or a faulty one goes back to the supplier, a stock adjustment keeps the figures right.

Inventory reports also show what has not sold in months, which matters in a trade where a part for an older model can sit on the shelf for years.

Low-stock alerts

Reorder fast movers before the garages notice.

Adjustments

Returns and faulty parts recorded properly.

Inventory reports

Slow lines spotted before you reorder them.

How Stock works
A woman working on a laptop that shows charts and graphs
Know what trade discounts really cost you.

04 · Distributors

Several suppliers, every cost kept current.

Motor factors often buy from several distributors, sometimes with more than one delivery a day. Record each delivery as a purchase against the supplier so stock rises and the product cost stays current. Purchase history shows what each distributor charged for the same part, and Loss/Profit shows whether your trade discounts still leave a margin after costs and expenses.

Deliveries

Each one recorded against its distributor.

Price history

Compare what each supplier charged.

Loss/Profit

Margin after trade discounts and expenses.

How Purchase works

The modules you will use

The car parts shop software, module by module.

The modules behind a busy parts counter, all working from the same records.

Getting started

Set up your parts counter on POS2026.

Fast movers and trade accounts first. The long tail of parts can follow.

  1. Start your free trial and pick pounds or dollars.
  2. Create categories by vehicle system, such as braking, filters and electrical.
  3. Add parts with their part number, barcode, cost, price and current stock, starting with fast movers.
  4. Add the garages and trade customers you sell to on account.
  5. Add your distributors as suppliers.
  6. Sell a filter over the counter, then book a garage's first order to its account.

Questions

Common questions.

Straight answers for shop owners, based on what POS2026 actually does.

Can POS2026 look up parts by registration or vehicle?

No. POS2026 does not include a vehicle or registration lookup, or a manufacturer parts catalogue. You add the parts you stock, with their part numbers, and sell from your own catalogue.

How do I store part numbers?

Put the part number in the product name so staff can search for it, or use it as the barcode when the box has no barcode of its own. Where the box has its own barcode, add that so the part scans at the counter.

Can garages buy on account?

Yes. Record the sale against the garage, give them the invoice, and the balance appears on the Due List with its due date and reminders. Each payment from the garage brings the balance down.

Does it work as motor factors EPOS in the UK?

Yes. Set the currency to pounds sterling and the same part numbers, trade accounts and invoices apply. Motor factors that also run a trade counter for other goods may find our hardware store POS page useful.

Does it work for an auto repair shop?

POS2026 can sell parts and record what a customer pays for labour as a sale, but it does not manage repair jobs, vehicle records, bookings or technician time. It suits a parts counter better than a full workshop.

Keep reading

The right part, in stock, on the right account.

Start your free trial, add your fast-moving parts and open your first garage account today.

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