Vape shop EPOS

The vape shop EPOS that sees the next coil shortage coming.

POS2026 gives vape shops and smoke shops a quick barcode till, a live count on every flavour and strength, low-stock alerts and supplier purchase records, so reordering follows what is actually selling.

Get Started Explore features

Flavours and strengths
Low-stock alerts
Supplier reorders
Quick checkout
Questions

A lit shop sign at night advertising tobacco, vape, drinks and snacks — Fast-moving lines need counts you can trust.

In short

A vape shop EPOS is a till system that records every sale and keeps the stock of each e-liquid, coil and device up to date. POS2026 does this for vape shops and US smoke shops with barcode checkout, low-stock alerts on fast sellers and supplier purchase records, so you reorder before regulars find an empty shelf. It does not handle age verification.

A vape shop range looks small from the doorway and turns out to be enormous behind the counter. One e-liquid can come in several flavours, nicotine strengths and bottle sizes, and every coil has to match the device it fits. Regulars come back every week or two for exactly the same thing, and if their flavour or coil is out of stock they will try somewhere else.

That makes stock the heart of the business. POS2026 counts every line as it sells, warns you when a fast seller drops to your reorder level and records each supplier delivery as it lands. In the UK the range has also shifted towards refillable kits, pods and coils since the sale of single-use vapes was banned from 1 June 2025 (GOV.UK has the details), which for many shops means more small lines to count, not fewer.

Why vape shops switch

Where a vape shop's stock goes wrong.

Most problems start with a count nobody trusts and an order written from memory.

One liquid, many versions

Flavour, nicotine strength and bottle size multiply quickly. Each version sells at its own pace and has to be counted on its own.
Regulars who will not wait

A customer who vapes one flavour wants it today. Run out twice and they find another shop or order online.
Reorders every week

Coils and popular liquids move so quickly that supplier orders never stop. Without accurate counts, each order is a guess.
Busy counters, small baskets

Most visits are a bottle or two and a pack of coils. The till has to be quick, or a queue builds at lunchtime and after work.

A small shop with wooden shelves of packaged goods and blue crates — Each flavour, strength and size counted on its own.

01 · Flavours and strengths

Every flavour and strength as its own line.

Set each version you stock up as its own product, with the flavour, nicotine strength and bottle size in the name and its own barcode, price and count. POS2026 has no flavour-and-strength grid, and separate products keep each count exact. Group them in categories such as e-liquids, nic salts, pods, coils and devices, so staff can still find a line quickly when a label will not scan.

When one strength of a popular 10ml is flying and another is sitting still, you see both clearly instead of a single total that hides the difference.

Barcodes

Each bottle and pack scans straight into the sale.

Images

A picture of each device and coil helps staff match the right part.

How Products works

A person working on a laptop showing charts while holding a cup of coffee — The reorder list builds itself from your alerts.

02 · Low-stock alerts

Know which coils are running low before Saturday.

Set a low-stock level on each line that matters: higher for the coils and liquids that sell every day, lower for slow lines. When stock falls to that level POS2026 flags it, and the alert also shows on the Dashboard. Build the next order from the flagged lines rather than walking the shelves with a notepad.

The stock report shows what you hold, what is low and what has moved, so flavours that have not sold for weeks stand out and can come off the order.

Low-stock alerts

A flag on each line as it reaches your reorder level.

Dashboard

Alerts and the day's sales on one screen.

Stock reports

Spot slow flavours as well as fast ones.

How Stock works

A calculator on a table next to a laptop — Order, delivery and cost, kept together.

03 · Supplier reorders

Frequent supplier orders, recorded in minutes.

Record each order from your distributor as a purchase against that supplier. Its delivery status shows what is on the way, and when it arrives the stock goes up and the alert clears. The purchase history keeps every order, so you can see how often you reorder a line and whether a larger order would save time.

Supplier records also show what you owe each distributor, which helps when several invoices land in the same week.

Delivery status

See which orders are still on the way.

Purchase history

How often, how much and at what cost.

Supplier balances

What you owe each distributor.

How Purchase works

A customer paying with a smartphone at a contactless terminal on a shop counter — Small baskets, served quickly.

04 · Quick checkout

A quick vape shop till system for small baskets.

Scan, record the payment and print the invoice where a printer is set up. Baskets are small, so the checkout follows the same short sequence every time and new staff pick it up quickly. A multi-buy price or any discount you choose to give is applied at the till and saved with the sale.

Age checks stay with your staff: POS2026 does not prompt for or record ID checks. Rules on age limits, products and labelling are set by regulators, so check GOV.UK and your local Trading Standards in the UK, or the FDA and your state in the US.

Barcode scanning

Bottles, pods and coil packs scan in one movement.

Multi-buy discounts

Apply the offer and keep the real price paid on record.

Instant invoices

Out of the printer before the customer turns to leave.

How POS Sales works

The modules you will use

What the vape shop POS system includes.

All connected, so a sale at the till updates stock, income and reports at once.

Getting started

Move your vape shop onto POS2026.

Start with the lines that sell every day. The slower ones can follow.

Start the free trial and choose your currency and language.
Create categories for liquids, nic salts, pods, coils and devices.
Add each flavour, strength and size as its own product with a barcode, cost and price.
Enter current stock and set low-stock levels, highest on your fastest coils and liquids.
Add your distributors as suppliers and record the next delivery as a purchase.
Open POS Sales and serve your first customer.

Questions

Common questions.

Straight answers for shop owners, based on what POS2026 actually does.

Does POS2026 do age verification?

No. POS2026 does not prompt for, scan or record ID or age checks. Your staff carry out age checks at the counter in line with the law and your own policy. For the rules that apply to you, see GOV.UK and your local Trading Standards in the UK, or the FDA and your state authority in the US.

Can I track every flavour and nicotine strength separately?

Yes, by setting each flavour, strength and size up as its own product. Each one then has its own barcode, price, cost and stock count, and its own line in the reports.

Is it a good smoke shop POS for US stores?

Yes. Smoke shops and tobacco stores can set the currency to US dollars and track e-liquids, devices, papers, lighters and accessories in the same way. Keep the card machine you already use: POS2026 logs how each customer paid and does not process cards itself.

Will it remind me to reorder?

Low-stock alerts flag each line that falls to the level you set, in Stock and on the Dashboard. POS2026 does not place orders with suppliers for you; you record the purchase when you order.

Does it suit a shop that also sells news and confectionery?

Yes. Mixed shops can run every line from one catalogue. Our newsagent EPOS page covers paper bills and the morning rush.

Keep every flavour on the shelf.

Start your free trial, add your fastest-selling coils and liquids and set your first low-stock alerts today.

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